by Page no: St30
| Area | Related Pages |
|---|
| Quick Description | Full Description | |
| Step 1 | Scan to Searchable PDF | Scan with resolution 600×600 to searchable PDF Target folder: Z:\!In\Scan |
| Step 1b (optional) |
Convert to PNG | Using File Converter to convert all new PDFs into PNG This allows a quicker preview, it also avoids the issue that one cannot delete the PDF file, because it is in use. |
| Step 2 | Move PDFs to Ordering | Move Z:\!in\!Ordering if required use a subfolder |
| Step 2b (optional) |
Use two folder | PNG inside Scan folder, PDF inside Ordering folder Use PNG for quick preview |
| Step 3 | Rename PDF based on content | Rename without date, use just the year of reference (e.g. Tax 2018). The Dropit rule will add the year and month of the file. |
| Step 3b (optional) |
Delete PNG again | Once the PDF are all renamed, we can delete the PNG again. |
| Step 4 | File Date Corrector | Run File Date Corrector on the folder, so that PDF obtain the right date. This will set the creation or modified date to the date when a picture or a PDF was created.Alternatively one can use %DateTaken% in Dropit. This, however, may lead for some files types to empty dates, like 1/1/1970. When switching to %DateTaken% consider editing the dropit config files. |
| Step 5 | Dropit rules | Write Dropit rules for the keywords in the files. This will add the year and the month to the files. Example: For *bike*;*brake* Rename to Z:\Doc\MyPrivate\Bike\%FileName%-%YearCreated%-%MonthCreated%.%FileExt% |