Page no: St30
|Quick Description||Full Description|
|Step 1||Scan to Searchable PDF||Scan with resolution 600×600 to searchable PDF
Target folder: Z:\!In\Scan
|Convert to PNG||Using File Converter to convert all new PDFs into PNG
This allows a quicker preview, it also avoids the issue that one cannot delete the PDF file, because it is in use.
|Step 2||Move PDFs to Ordering||Move Z:\!in\!Ordering
if required use a subfolder
|Use two folder||PNG inside Scan folder, PDF inside Ordering folder
Use PNG for quick preview
|Step 3||Rename PDF based on content||Rename without date,
use just the year of reference (e.g. Tax 2018). The Dropit rule will add the year and month of the file.
|Delete PNG again||Once the PDF are all renamed, we can delete the PNG again.|
|Step 4||File Date Corrector||Run File Date Corrector on the folder, so that PDF obtain the right date.
This will set the creation or modified date to the date when a picture or a PDF was created.Alternatively one can use %DateTaken% in Dropit.
This, however, may lead for some files types to empty dates, like 1/1/1970.
When switching to %DateTaken% consider editing the dropit config files.
|Step 5||Dropit rules||Write Dropit rules for the keywords in the files. This will add the year and the month to the files.