PRIV Мa14 Sync Mail Objects

Explanation

Video and Pics

Folder, Saved Search, Tags, Filters in Sync

Requirement

• (Physical) folder
• Saved Search
• Tags,
• Message Filters (sometimes two rules)

must be in sync.

This means that for each folder, tags, etc there is an equivalent.

• the folders,
• search folders,
• tags,
• message filters.

Filter Corrections

Change Mail Recipient

• Gmail Tag —> mails should be to gmail
• Dorgan Tags –> Mails to Dorgan as recipent
• Audible not possible –> many accounts

Sync at mail level

Tags and Location must be in sync

As part of the regular tasks you must move the mails into folders. when they have a tag. This means that tag and location (the mail folder) are in sync.

Tags and Location Must be in Sync

In this example tag and location (mail folder) are not in sync - Click to enlarge

Tags Location Must be in sync

The video that shows how mails and location  must in sync.

Move mails with tags in the folder for the tag.

Move mails with empty tags into Inbox.

Do not do anymore

Sync Mail do not do anymore for Location

We are not Syncing anymore Tag and Location of the folders. We are using Year Based Folders.

Physical Folders not Sync any more

- Click to enlarge

How to Sync: Old

A) For each folder / Saved Search over all accounts

Consistency check and corrections

1. Little number mails: : e.g. only 10 mails in a saved search folder, solve problems with saved search
2. Duplicated mails –> Run Remove Duplicated Mails
3. Duplicated Tag–> Directly untag them (cannot search with Tag, but can use recipient, subject ,etc.)

–> First do the corrections

Then do the Sync:

1. Move Mails with tag X into the folder X
   (same as regular task, but now on all folders)
2. Move mails with empty tags into Inbox (attention after untagging! many mails)
3. Run message filters on folder

B) Repeat steps 1. and 2 .when needed

C) Do task A again for all folders ( incl. Inbox!), 2nd time

D) Theoretically we could continue doing it many times.

Examples NOT DONE

The

• when click on Search Folder TAG = LOCATION (subfolders are allowed)
• Search Folder: All emails have same location
• Search Folder and Physical Folder: Have many mails, more than 100, otherwise there is a problem
• Search and physical folder: no emails with 2 different tag in Folder –> Solution: Untag message, run message filters on the folder (location)
• Physical Folder: no emails with empty tag in folder –> run message filters, if does not go away –> Move to inbox