O58b Def of Done

Explanation

Video and Screens

Dummy Checklists

Trello Checklists Define and Review

Team should create checklists after every video. One checklist for

• doc (Doc Checklist) and
• one for task (Task Checklist).

Remind only and Attach to Card Dummies

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Use of Checklists

List Upload List Watch Video List

Video Link to Trello

Trello Summary:

• Must add Upload Checklist for all tasks that need upload
• Exception: (No upload) Task
• Must add Video Checklists for all tasks that have a video
• Exception: Images

Upload Checklists

List Upload Dummy Checklists

List Upload Dummy Checklists

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Def of Done Dummy Checklist

Latest Checklist:

1. CARD: page Link and Doc Page Number correct and no Y in checklist name
2. DOC: Page is reviewed, ordered: no duplication, no red text, all in right chapter
3. MEDIA: Videos, Screens are uploaded to right Chapter, Video Summaries, Trello card and page have same number (also older videos)
4. TRELLO: Other cards with this number have corrected page number

WRONG Page Check

4. DOC Keywords (page name, chapter names) not in other pages, checklist “WRONG PAGE” created for this on this card

See details on doc pages cleanup page.

Process: Def of Done Checklist

see also the video below this step by step

Step1: Attach Def of Done

1) The def of Done Dummy Checklist must be attached to all cards.

The Team/Niki attaches the list before going into George Prioritization column.

Def of Done Must Attach

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Step2: Remove Y and move to George Prioritization

2) Team removes the Y when copying checklist to the next card.

Remove Y on copied Card

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Step3: George verifies the def of done

3) George checks the def of done items.

Step4: George: Move back?

4) George moves the cards back when some parts of the Def of Done checklist are not OK

He moves it back into the first column when many items ARE NOT DONE, like images not uploaded.

Step5: Feedback

He also gives feedback for what is missing.

Step6: OK –> Next column

When all checklist items are OK, then George continues with defining the tasks.

He may say that there are two Def of Done checklists

• Doc Def of Done
• Task Def of Done

Video Link to Trello

Detailed video of what Def of Done Checklist means and how the process is.

Summary:

• Def of Done must be attached to all cards, before move to George Prioritization (or before Niki Review)
• How to copy the checklist, Removing the Y from the name
• May separate into Doc Def of Done and Task Def of Done
• George moves back when not all done
• if OK, then we start doing the into Estimation column

Videos and Screens should be uploaded to the right chapter and should contain:

• Video Summary for every video
• Link to Trello card/task
• And for videos they should contain same page number as page

Video Link and Summary

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• Page name and chapter name created via Keywords
• Wrong Page Checklist created in trello task for things which are on wrong page

Wrong Page Checklist

[wrong Page]

Move this chapter to O49

Step1:

Copy Chapters into Wrong page checklist.

Step2: Search for keywords

Look for page name in other pages

Look for chapter name in other pages

Keywords Chapter Names Search on Blog

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Ignore when the keyword is just found once or twice inside.

Do not ignore when the keywords is inside page, chaper,section name or when used a lot of time.

Only if you are not sure if it is right page.

Example: Mailpoet Newsletter is right page.

Wrong Page Checklist

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Keywords comes after page number:

Newsletter

Monday Morning

Post scheduling

Old stuff: Keyword missing

Either George tells you, integrate into …

or you already know that it must go

Move things into this page (R55 example).
Order the page based on keywords / chapters.

Integrate Page

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Summary:

If you find keywords on other pages, put into checklist WRONG PAGE
and move content to this page

Search keywords with quote, like “Publishing Time”.
If you have doubts, then just put into checklist WRONG PAGE

Checklists How to Write

Video Link to Trello

Video explains what we should write in our tasks right after we watched the videos from George.

• Watch video
• Understand video, what the task is
• Write checklist of what you have understood
• Doc Checklist – what to do on Doc page
• Task Checklist – what the team should do
• Do the task

Checklists Watched Video Page Checks

no Trello Link

The video for the things above.

Checking things with Checklists

This explains how to use checklists

• Doc Page Checks
• Watched Video Checks

Task Name =Checklist Name

The task name is the checklist name.

Keyword Trello Title Checklist Task

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Problems

Font Sizes From Trello

Trello copies checklists, etc with font size

• Keyword = Font Size from Trello on Doc Site
• Solution = Delete font Size HTML on Doc Site

Remove complete span style

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Delete font size HTML in Doc Site

• Find <span style=”font-size: with tool for finding expressions
• remove complete span style statement for font-size
• Avoid copying full Description from Trello, it makes font size span–>Spam!, but copy one row only

Solution delete span style

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