O58 Trello Checklists

Explanation

Video and pics

Dummy Checklists

Dummy Tasks: Are tasks that must be done during each sprint. Their color is black.

Dummy Checklists: Contain the detailed tasks that must be done during each sprint.

Now we put detailed checklist on left side
or sometimes the one that I write
def of done checklist
Trello Summary is old
this was the old checklist that I wrote when making the video
so do not write Trello Summary any more
would say (doc) Def of Done
then copy it to video

Trello Summary is the checklist that George writes, for example during a video.

It is rather high-level. Often this Trello Summary is inside a checklist called “Def of Done”

Detailed Checklists: The team details the Def of Done into smaller chunks that explain in detail what to do.

Define and Review

Color: Black

Trello Checklists Define and Review

Team should create checklists after every video. One checklist for

• doc (Doc Checklist) and
• one for task (Task Checklist).

Remind only and Attach to Card Dummies

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Use of Checklists

List Upload List Watch Video List

Video Link to Trello

Trello Summary:

• Must add Upload Checklist for all tasks that need upload
• Exception: (No upload) Task
• Must add Video Checklists for all tasks that have a video
• Exception: Images

Upload Checklists

List Upload Dummy Checklists

List Upload Dummy Checklists

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Sync Checklists with Doc

Checklists in Sync with Doc part1

Trello Summary and Def of Done Checklist

Trello Summary

The Trello Summary is the checklist that George writes, for example during a video.

It is rather high-level.

Task: Copy the checklists with (doc) for Documentation into the blog.

• Example Upload Checks
• Doc Page Checks

Video No Trello Doc Checklist

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Trello Summary

Trello Summary Copied from Trello

Problem: Trello Summary Copied from Trello

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Trello Summary, Example without (doc) text

Trello Summary Checklist Skeleton

Keep the skeleton of the Trello list

• • Checklist Name = Bold

• Checklist Item = Normal

This is the resulting text of the Trello Checklist on right side

Trello Summary Checklist Skeleton

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This is a Trello Summary without using word (doc) or (no doc)

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Trello Summary and Skeleton

(no trello card)

Trello Summary: Empty

Always keep the skeleton of the Trello checklist while transferring it to the doc page.

• George Writes “Doc” in the Trello checklists –> It is to be documented.
• If there is no “Doc” in Trello Checklist –> Document everything except administration checklist.
• Avoid documenting administration checklist. (They are copied from dummy checklist and start with text like “VVV” , “YYY” and so on).
• Avoid copying Trello checklists that is rather “administration” like who watches video or on which items or blogs to do a task.
• The Trello items are important, because they contain the major part of the summary.
• When video talks about Trello checklist that is on other Trello card, try to find it as in Example O45.

Feedback For Trello Summary

Summary Feedback M88

Video Link to Trello

Trello Summary: Empty

Improvement Summary

Video Link to Trello

Video talks about improving the Trello summary.

• Avoid destroying the structure of Trello Checklist.
• If video talks about other trello cards –> LInk theme together.

Trello Doc Checklist

Video No Trello Doc Checklist

(no trello card)

Trello Summary: Empty

Videos and Screens should be uploaded to the right chapter and should contain:

• Video Summary for every video
• Link to Trello card/task
• And for videos they should contain same page number as page

Video Link and Summary

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Def of Done Dummy Checklist

Latest Checklist:

1. CARD: page Link and Doc Page Number correct and no Y in checklist name
2. DOC: Page is reviewed, ordered: no duplication, no red text, all in right chapter
3. MEDIA: Videos, Screens are uploaded to right Chapter, Video Summaries, Trello card and page have same number (also older videos)
4. TRELLO: Other cards with this number have corrected page number

Detailed Checklists

Overview

• Create checklist for how to work
• Step1: do this
• Step2: do That
• Step3: do this

Team creates his own checklist and types the steps how to work, what should be done first, second based on video or George Skype call explanation.

This task Example is a typical case why I want you to make detailed checklists.

It appears that you are doing things without asking the right questions.

All videos must have checklists

• Put checklist on left side of video on the page

How to Write

Video Link to Trello

Video explains what we should write in our tasks right after we watched the videos from George.

• Watch video
• Understand video, what the task is
• Write checklist of what you have understood
• Doc Checklist – what to do on Doc page
• Task Checklist – what the team should do
• Do the task

How to detail tasks?

From now the Project Manager must write down all the steps of the task, so the Product Owner can control and see progress.

The Project Manager must create a checklist named “AAA Detail the task” in the beginning of every new sprint.  NO! he must copy it.

The project manager follows the tasks of the AAA list.

Form in Trello: Checklists

DO NOT CREATE NEW AAA Lists

but he creates checklists in Trello that stand for chapters and sections.

Project manager decides if it is Chapter or Section.

Team copies the screenshots into the relevant section/chapter.

Task Name =Checklist Name

The task name is the checklist name.

Keyword Trello Title Checklist Task

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Video Name:

Checklists Watched Video Page Checks

no Trello Link

The video for the things above.

Checking things with Checklists

This explains how to use checklists

• Doc Page Checks
• Watched Video Checks

Change Doc into Copied

video: Copy and Change Detailed Checklists

• For each task that goes to DONE
• Copy the (doc) checklists to the right chapter on the page
• change (doc) into (copied)
• (detailed Checklist) without anything is NOT Allowed

Allowed Forms

• (no doc) Detailed Checklist
• (copied) Detailed Checklist

Not allowed Form

• Detailed Checklist
• (doc) Detailed Checklist

WRONG Page Check

4. DOC Keywords (page name, chapter names) not in other pages, checklist “WRONG PAGE” created for this on this card

See details on doc pages cleanup page.

• Page name and chapter name created via Keywords
• Wrong Page Checklist created in trello task for things which are on wrong page

Detailed Checklists before Starting Task

Checklists before Starting Task

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Detailed Checklists How to detail “AAA Checklist” in Trello ?

1) Propose a page number which can be existing page or a new one.

2) Create a checklist name which will be the one for each chapter

3) George will review the name of the checklist.

4) Detail the checklist by adding various items to it.

5) George will review individual items of the checklist

6) Add each checklist as a chapter in the doc.

Detailed AAA Checklist

Related Trello Task

Trello Summary

1. Propose Page Number –>  Existing page or New page)
2. Rename Trello card if necessary with appropriate reason.
3. Create Checklist Names –> One for each Chapter in H2 or maybe section in H4.(Use clear keywords) For example: Hetzer Internet, Bad Bots as in D08.
4. For Existing Page –> Copy existing Chapter names as checklist in Trello.
5. If existing chapters, section are not named properly, improve them. (Order the checklist based on the keywords).
6. George reviews Checklist name for chapters and sections.
7. Project Manager Details the checklists and add checklist items in Trello.
8. Name of Checklist is keywords and not “Detail the Task”.
9.  George Review Checklist Items.
10.  Add chapters to doc page –> Do not do 8 before 3 and 6. (Go in ascending order one after another).

Technical Issues

Fonts when copying Checklists

Font Sizes From Trello

Trello copies checklists, etc with font size

• Keyword = Font Size from Trello on Doc Site
• Solution = Delete font Size HTML on Doc Site

Remove complete span style

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Delete font size HTML in Doc Site

• Find <span style=”font-size: with tool for finding expressions
• remove complete span style statement for font-size
• Avoid copying full Description from Trello, it makes font size span–>Spam!, but copy one row only

Solution delete span style

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